| Data document | File contains the unique information for each record and is merged with the main document to create the customized form letter or mailing list (see "data source").
|
 |
|
|
| Data field | Category of information in a data source; corresponds to one column of information in the data source; name of each data field is listed in the header row of the data source, for example "Zip" and "First_Name;" can contain only letters, numbers, and the underscore character (_); cannot have more than 40 characters and cannot contain spaces.
|
|
|
|
| Data record | Complete set of related information in a data source; corresponds to one row of information in the data source, for example all information about one client in a client mailing list.
|
|
|
|
| Data source | A file that contains the information that varies with each record to be merged into a main document.
|
|
|
|
| Directory | A single document containing a catalog or printed list of addresses; generated using the merge feature.
|
|
|
|
| Header row | First row of the data source.
|
|
|
|
| Main document | In a mail-merge operation, the document that contains the text and graphics that are the same for each version of the merged document, for example, the return address or salutation in a form letter.
|
|
|
|
| Merge field(s) | A placeholder that inserted in the main document; for example, "City" to have Word insert a city name, such as "New York," that is stored in the City data field in the main document.
|
|
|
|
| Merge or Merging | A process that uses a main document with text common to all final documents and inserts data from a data source to supply text uncommon in each document.
|
|
|
|
| Query | A means of finding all the records stored in a data source that fit a set of criteria you name.
|
|
|
|
| Record | See data record.
|
|
|
|
| Sort | Arrange data numerically or alphabetically or by some other criteria common to the records.
|