Click on the correct response for each question below.
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1 | |
If you are familiar with these concepts, you can work outside the Mail Merge Wizard using the Mail Merge toolbar. |
| | A) | Forms |
| | B) | Merging |
| | C) | Document maps |
| | D) | Controls |
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2 | |
The information that varies from document to document is stored in a: |
| | A) | unique file. |
| | B) | data source. |
| | C) | parent file. |
| | D) | record |
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3 | |
Information about one person would be a: |
| | A) | record |
| | B) | field |
| | C) | source. |
| | D) | file. |
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4 | |
Which is the first row in a data source? |
| | A) | Primary row |
| | B) | Unique row |
| | C) | Parent row |
| | D) | Header row |
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5 | |
The actual process of merging consists of inserting these. |
| | A) | Source documents |
| | B) | Merge fields |
| | C) | Source fields |
| | D) | Parent fields |
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6 | |
Use this menu command to insert merge fields. |
| | A) | View/Toolbars/Mail Merge |
| | B) | Insert/Toolbars/Mail Merge |
| | C) | Tools/Toolbars/Mail Merge |
| | D) | Format/Toolbars/Mail Merge |
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7 | |
After a merge, if each letter has a problem, you will need to: |
| | A) | fix each letter. |
| | B) | close the merged field without saving and then open the form file and make the appropriate changes. |
| | C) | open the form file and make changes while the merge field is open. |
| | D) | begin again. |
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8 | |
Which of the following statements is not true regarding linking and embedding objects? |
| | A) | Word inserts information created in other Microsoft Office programs or any other program that supports linking and embedding as objects. |
| | B) | Linked data is stored in the source file. |
| | C) | Embedding data does not increase the size of your document. |
| | D) | You should use linked objects if file size is a consideration. |
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9 | |
If you are applying an address directly to an envelope, including the return address, select the address block in a letter, and then use this menu command. |
| | A) | Format/Letters and Mailings/Envelopes and Labels |
| | B) | File/Letters and Mailings/Envelopes and Labels |
| | C) | Tools/Letters and Mailings/Envelopes and Labels |
| | D) | View/Letters and Mailings/Envelopes and Labels |
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10 | |
This type of data source is best for longer lists for which you expect to add, delete, and change entries, or for powerful sorting and search capabilities. |
| | A) | Microsoft Excel or Access |
| | B) | Microsoft Word |
| | C) | Microsoft Outlook |
| | D) | Text files with data fields |
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11 | |
If you need to send similar or identical letters to a group of people, it is faster and more efficient to use the Mail Merge feature as opposed to creating individual documents for each recipient. |
| | A) | True |
| | B) | False |
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12 | |
To begin the merge process, you can open a new document or have your insertion point at the top of an empty document. |
| | A) | True |
| | B) | False |
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13 | |
If data is not already saved in Word, Excel, or Access, then a data source needs to be created. |
| | A) | True |
| | B) | False |
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14 | |
You must insert all of the merge fields before closing the Insert Merge Field dialog box. |
| | A) | True |
| | B) | False |
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15 | |
Once you have used the Merge feature, you cannot make changes to individual pages without affecting all other pages. |
| | A) | True |
| | B) | False |
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16 | |
A data source is made up of multiple header rows. |
| | A) | True |
| | B) | False |
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17 | |
A data source is a file that contains the information that varies with each record to be merged into a main document. |
| | A) | True |
| | B) | False |
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18 | |
When creating a mailing label, you need to include a space between the first and last name. |
| | A) | True |
| | B) | False |
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19 | |
Unlike data in any list or in any database, the source data can be sorted. |
| | A) | True |
| | B) | False |
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20 | |
With a linked object, information is updated only if you modify the source file. |
| | A) | True |
| | B) | False |
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